Dental clinic operations
Run every branchof your clinicfrom one place.
CoDoc365 brings appointments, patient records, treatment charting, billing and stock into a single system — in Arabic and English, built for clinics with more than one chair and more than one branch.
The problem
Most clinics don't lack software. They lack one version of the truth.
A booking diary here, a spreadsheet there, receipts in a drawer and stock counted from memory. Each part works. What breaks is everything between them.
The second branch
Opening one doubles the admin instead of doubling the revenue, because nothing reports across both.
Patient history in pieces
The chart is on paper, the X-rays are on a drive, and the last visit's note is in someone's memory.
Money that doesn't reconcile
Cash, card and instalments close differently each evening, and nobody can say why by morning.
Stock discovered late
A material runs out mid-procedure, or expires quietly on a shelf between counts.
One system, one record.
Not by replacing how your clinic works — by putting the whole operation on one record that every role sees the correct part of.
The system
Everything the clinic runs on, in one system.
Not separate products talking over interfaces — one system, of which each role sees the correct part.
Clinical records
The patient file, the tooth chart and the treatment history in one place.
- Interactive dental charting per tooth and surface
- Medical records, allergies and clinical notes
- Treatment plans and the work actually carried out
- Prescriptions
- Patient files and imaging attachments
Front desk
Booking, arrivals and the day's flow, per branch and per chair.
- Appointment calendar across doctors and chairs
- Reception queue and patient arrival
- Appointment reminders
- Fast patient lookup, including Arabic name matching
Billing & payments
Invoices, receipts and a cash close that actually reconciles.
- Invoices tied to the treatments performed
- Payments, receipts and instalments
- End-of-day cash close per branch
- Electronic invoice documents
Stock & suppliers
Know what you have, what is running out and what expires next.
- Stock levels per branch with movement history
- Low-stock and expiry alerts
- Supplier records and purchasing
- Consumption tied to the treatments that used it
Multi-branch
Built for more than one location from the first line of code.
- Every record belongs to a branch
- Staff scoped to their branch, or to all of them
- Compare branches, or read them as one business
- Add a branch without a migration project
Roles & accountability
Who can see what, who did what, and when.
- Roles for owner, doctor, receptionist, accountant and store keeper
- Fine-grained permissions rather than admin-or-nothing
- An audit log of every change
- Data scoped to a branch or to the whole clinic
Reports
The numbers the owner asks for, without assembling them by hand.
- Revenue, treatments and appointments over any period
- Per branch, per doctor, per treatment
- Stock movement and consumption
- Exportable
Arabic and English
Right-to-left throughout, not a translation bolted on afterwards.
- Every screen works in both languages
- Right-to-left layout, not mirrored English
- Each user chooses their own language
- Arabic search that matches how names are really written
Two languages
Real Arabic, not mirrored English.
The system was built in both languages from the start. Every screen works right-to-left as completely as it works left-to-right, and each user picks their own language without affecting anyone else's.
- Reception in Arabic and the dentist in English, at the same time
- Search that matches how Arabic names are really written
- Invoices and prescriptions printed in the language the patient reads
Patient
- Layla Al Mansoori
- Upper right 6
- Composite filling
المريض
- ليلى المنصوري
- العلوي الأيمن ٦
- حشو تجميلي
Getting started
From first conversation to first appointment.
We set the clinic up with you. You are not handed a login and left to configure a system you have never seen.
- 01
Tell us about the clinic
Branches, chairs, how many people work there and what you use today.
- 02
We show you the system
A walkthrough against your actual situation, not a generic demo video.
- 03
Your clinic is set up
Branches, roles, treatments and price list configured, with your existing patient data imported.
- 04
Your team is trained
Each role learns their own screens — reception, doctors, accounts and stock.
Plans
Priced per clinic, not per seat you forgot to cancel.
Every clinic is different — branches, chairs, how many people need access, and what has to be brought across from your current system. Tell us the shape of yours and we will come back with a figure.
Single Clinic
One location
Price on application
- Clinical records and dental charting
- Appointments and reception
- Billing, payments and cash close
- Core reports
- Arabic and English
- Most common
Multi-Branch
Two to five branches
Price on application
- Everything in Single Clinic
- Branch-scoped roles and data
- Stock, suppliers and expiry tracking
- Cross-branch reporting
- Data import from your current system
Group
Six branches or more
Price on application
- Everything in Multi-Branch
- Custom roles and permission sets
- Onboarding across locations
- Priority support
Ready to see it against your own clinic?
Tell us how your clinic runs today. We will show you the system against that, and answer what it does not do as clearly as what it does.